I was listening to MacBreak Weekly on the way into work this morning, and Alex Lindsay, who I admire greatly, was saying something to the effect that the iPad and iPhone are great, but he still finds it necessary to carry around his 11-inch MacBook Air, because—and I’m paraphrasing here—if you get more than 200 or so emails a day, using iOS devices for that sort of breaks down. The device has to cache too much, it slows down, you have to type on that little keyboard, etc.
I hear this sort of sentiment a lot. “Power users” complaining that various email clients can’t handle their massive daily email load. There needs to be a more robust system to handle my communication needs, etc.
Wouldn’t it be a better idea to take a look at the fact that you’re GETTING MORE THAN 200 EMAILS A DAY as the source of the problem?
There are 24 hours in a day. 8 of them you’re sleeping. That leaves 16 hours. Divide 200 emails by 16 and you get 12.5 emails per hour. That’s 4.8 minutes per email, IF YOU’RE DOING NOTHING AT ALL BUT EMAIL ALL DAY. The most robust email client in the world isn’t going to help you deal with that.
Now, sure, some of those emails are five-second confirmations of something. But other emails require ten-minute, twenty-minute responses. And all of them require some sort of attention, whether it be to file them, send them to junk, etc.
If that much of your day is being dominated by email, your email client is the least of your worries.
Geeks like to use the number of emails they get a day as a bragging right; I see it as a serious lack of organizational skill. You’re using email for things that you shouldn’t.
Think about it; do you get 200 phone calls a day? Maybe if you’re a sports agent you do, but most of us, I would venture, have less than 10 phone call conversations on an average day. Why should email be any different?
So take a look at that inbox. How many of those 200 messages are effective communication, and how many of them are a waste of your time? How many are giving you information that you could more effectively get in other ways? How many are giving you information you HAVE already gotten in other ways? How many of them would be more appropriate in a todo list app, a GTD-type of program, or a ticketing system, or some sort of project management tool?
I’m guessing that you could get that number below 200 pretty quick.
Maybe it’s time to top blaming your email client for not keeping up with you. Maybe it’s time to stop using email as a catch-all for everything you do. Then you can leave the laptop at home and get by on your phone’s email client.